Automate Timekeeping and Shift Differential and Premium Pay Calculation for Healthcare Employees

Healthcare organizations, including senior living communities and long-term care facilities often have employees working around the clock. Union employees like medical assistants (MA) and nurses receive shift differential and premium pay for working at certain times of the day or week. Keeping track of these wage changes can be cumbersome and error prone.

To help healthcare organization staying compliant with complicated labor laws, Jantek Electronics’ Time and Attendance / Workforce Management solution provide an automated solution, with configurable pay rules, to improve productivity of healthcare workers’ employee timekeeping and attendance tracking.

Workforce Management for Healthcare

Simplify Calculation of Patient Census Data to Meet the ACA Payroll Based Journal (PBJ) Reporting for Healthcare Workforce

Jantek’s Time and Attendance solution is also used to simplify and automate calculation of patient census data to meet to meet the Affordable Care Act (ACA) Payroll Based Journal (PBJ) reporting requirement for assisted living and long-term care facilities. According to Section 6106 of the Affordable Care Act (ACA), it requires long term care facilities/nursing homes to electronically submit direct care staffing information (including agency and contract staff) based on payroll and other auditable data. The data may be used to report and evaluate the quality of care delivered at the facility, when combing with census information.

Automate California Meal Break Management for Non-Exempt (Hourly) Employees to Stay Compliant for Healthcare Organization

Under California wage and hour law, non-exempt employees must receive an unpaid, off-duty thirty (30) minute lunch or meal break if they work more than five (5) hours in a day. The meal break must be provided within the first 5 hours of the workday. Employees who work more than ten (10) hours during a day are entitled to a second 30-minute meal break. For each workday that an employer fails to provide an employee a meal break, as required, you owe the employee one additional hour of pay at the employee’s regular rate.

One of the Senior Living Communities in Pasadena California uses Jantek’s Face Reader time clock and Time and Attendance System to systematically manage meal breaks and meal break penalty pay.

“Have you taken a meal break today?” A non-compliant meal break penalty is automatically entered into a qualified employee’s timecard if this employee responds NO to the break questionnaire using Jantek’s time clock.

Please note that on July 15, 2021, California Supreme Court rendered a decision that “regular rate of compensation” like “regular rate of pay” encompasses all non-discretionary payments in addition to the hourly rate of pay in Ferra v. Loews Hollywood Hotel, LLC.

Improved Payroll Accuracy, Productivity, and Efficiency

Jantek’s Time and Attendance / Workforce Management solution is used to automatically calculate work hours for payroll process, eliminating chances of any error or discrepancy that might occur during the manual calculation of wages, bonuses, and overtime compensations. As a result, this healthcare provider’s payroll administrator spends less time doing manual administrative work, while staying in line with the FLSA rules and overtime regulations and refocus their efforts on their employees.

Summary – Timekeeping for Healthcare Workforce

Jantek’s Time and Attendance / Workforce Management system provides this long-term care facility in Pasadena with a more efficient and productive attendance tracking solutions. It reduces their administrative burden on supervisors, managers, and payroll administrators so that they can spend more time engaging and collaborating with their employees.